After Acceptance

Pre-Publication Process

After acceptance, the editorial office forwards materials to the publisher (Wiley), where the production department transforms the manuscript files into an article. Proofs are available for the author’s review prior to online and/or print publication for most journals. Depending on the journal’s color reproduction policy, authors may initially be notified by the production department and given an estimate of fees associated with printing the color figures. Following the copyediting of the article for style, grammar, nomenclature, and proper type-marking codes, the typesetter outputs page proofs and notifies the author via an e-mail alert that the proofs are available for viewing. This generally occurs between three to six weeks after a manuscript arrives in a journal’s production office.

Proofreading

Proofs are openly accessible for downloading via a secure site for a two-week period, so it is critical that the e-mail address on the original manuscript is correct. If an author suspects a delay or mistake in the proof notification process, or would like to better pinpoint the timing of the proof review, the production editor listed on the specific journal’s homepage should be contacted.

It is the author's responsibility to review the proofs and to mark all necessary corrections. Except under special circumstances, no further changes may be made once the marked proofs have been returned to us for processing.

Correction Process

At the time of download, detailed instructions on how to review the proofs and how to communicate changes or questions back to the production department are provided. In general, the review stage requires authors to read through the pages carefully and mark any changes in a clear and legible fashion, either in the margin, on a separate sheet, or electronically within the PDF document if using the Notes Tool (instructions are provided).

Authors are expected to make only essential corrections, marking any errors according to the appropriate author guidelines. To ensure proper interpretation of corrections, it is essential to use the correct case and punctuation. Authors should check to see if there are any copyeditor queries to answer, and note that this is likely to be the only opportunity to review the proofs prior to publication.

Note that the proof e-mail link is accessible for a limited time. To avoid delays in the article’s publication or the issue in which the article is scheduled to appear, proofs should be returned within 48 hours of receipt. This is particularly important for EarlyView journals. Proofs may be returned either by standard mail, fax, or e-mail.

Some publications do not require the page proofs to be checked by the author. In this case, the proofs are sent directly to the editor of the journal for review.

Electronic Proofs

Some journals e-mail proofs of a paper for the author’s approval. The proofs are in the form of a PDF file, readable with Adobe Acrobat Reader, which is freely available from www.adobe.com.

If provided, Copyright Transfer Agreement and Offprint Order Form must be returned in the same timely fashion.

Please Note

While your corrections are important to us, we do reserve the right to publish your article as typeset with no further corrections; this is not something we normally do. We emphasize that corrections must be received in a timely manner. Permission Grants, Copyright Transfer Agreements, and all other applicable forms should be completed and returned along with the proofs, if not already provided.

Questions

Authors should address their questions to the staff members indicated on each journal's home page. The production editor for each journal is happy to help as much as possible, and is the person most familiar with the requirements for each individual publication.

Publication Timeline

Every journal has a different schedule. The timing of the review process is entirely in the hands of the editorial office, and each journal has a unique manuscript flow that will impact the production editor’s ability to prepare it for publication. In general, once a paper is accepted and sent to Wiley, we aim to publish the article online [as EarlyView] within 6-8 weeks. The article will be published in a print issue shortly thereafter. Please note that online publication constitutes official publication. After a manuscript has been sent to Wiley, authors will receive an e-mail invitation to register the article in Author Services for production tracking, and for most journals, free online access upon publication. The access policy varies amongst journals.

Tracking My Articles

Authors can add their accepted manuscripts to My Publications in Author Services and track their progress through the production process. For more information, please see our Author Services FAQ at: http://authorservices.wiley.com/bauthor/faqs.asp#authorserv

Official Publication

Once all corrections have been communicated to the production editor, and if the Editor has given approval (this depends on each journal’s specific policy), the production editor arranges to have the article corrected and subsequently posted on our website. Online publication constitutes official publication, so there are no further opportunities for ‘checking’ proofs.

In general, articles are published on the web (via Wiley Online Library) prior to their print publication. Authors receive either a copy of the print issue in which their article appears or a quantity of reprints, depending on individual journal policy. Additional opportunities to order offprints of an article are provided during the proofing stage or via a link on interscience.wiley.com. By registering the article in Author Services, authors of many journals have free access in perpetuity to the published article.

About DOIs

Page proofs contain a code on the opening page. This data represents an article’s digital object identifier, or DOI, which is an industry standard that will register the article’s unique number upon publication. Additional explanation on DOI is accessible here.

Offprint Information

Offprint order forms are sent to authors with their proofs, which should be used to order all offprints. The order form must be returned with the proofs. Late orders may be charged at higher rates (orders will not be processed if received after the issue has gone to press). There is a minimum order quantity of 100 copies. Author Services provides a link to order printed offprints for many journals; additional journals will be added to this service over time.

Reprint Information

Authors interested in purchasing reprints of an article published on Wiley Online Library, should complete this form. Following receipt, a representative will contact the author with options on pricing, formats, terms, and other relevant details.

The National Institutes of Health Public Access Initiative

See http://authorservices.wiley.com/bauthor/NIH_policy.asp