Artwork Submission Guidelines

The basics:

  • All artwork should be submitted in electronic format
  • Each figure or component of a multi-part figure should be submitted as an individual file
  • Please do not embed artwork in the main text

Figure Numbering and Captions

  1. Number the figures sequentially according to their appearance in the text and the chapter number (e.g. Fig 3.4 is the fourth figure in Chapter 3).
  2. Check that each figure is cited in the text (e.g. ‘See Figure 3.4’). This copy will guide the production team in placing the figures.
  3. Supply a list of figure captions at the end of each chapter. Captions should include the appropriate credit lines if the figure has been previously published (see Permissions section below). Define any new abbreviations used within the figure in the figure caption.

Artwork Permissions

Authors must obtain permission to reproduce any previously published artwork, and submit a copy of any permission grants with their final manuscript. Permission credit lines should be included in figure captions. See additional resources for permissions issues here.

How to Submit Artwork

Group art files into individual chapter folders and label as shown below and provide a list containing the number of figures per chapter. In addition to the high-resolution artwork files, please supply one PDF version of all of the artwork for each individual chapter, containing each figure identified with a visible figure number. This is required for viewing reference only. Example of acceptable grouping of folders for art delivery:

1 Title folder (author name/abbreviated title)

2 Chapter folder (e.g. Ch_01)

3 Figure folder (high-resolution files)




  • Please do not use a mixture of naming conventions using spaces, full points and underscores in folder/file names, such as ‘Fig 1.1a.eps’, ‘Fig 1.1_b.eps’ ‘Fig 1.2.eps’, ‘Fig. 1.3.eps’, ‘Fig_1.4.eps’ as the folders/files will not appear in sequence, which makes it more difficult to check for completeness.
  • Please only use the name and number of the component in the folder/file name, e.g. Chapter 1. Please do not include chapter titles or other notes about the content as this can make the folder/file name very long and unstable when transferring files – we may have to ask you to resubmit the folder/files if there is a problem.

Technical Specifications

  1. There are two types of artwork: photographs (halftones) and line drawings. Please refer to the grids below for guidelines on the appropriate file format for each. Include all line breaks and blanks for formatting and, if needed, color.
  2. Do not use the following applications: Harvard Graphics, Cricket Graph, MacDraw
  3. Supply a PDF file of your artwork for reference. These will be used for viewing purposes only.
  4. Do not embed photographs in Word, PowerPoint, or PDF files.

Photograph Requirements

Program used to create/edit photo image Electronic format to supply it in Required Resolution
Digital camera (electronic photograph) jpeg file or tif file Minimum 300 dpi
Photoshop scans tif , eps Minimum 300 dpi for photographs
Combination photograph and line tif, eps Minimum 600 dpi

Line Art Requirements

Program used to create/edit photo image Electronic format to supply it in Required Resolution
Illustrator eps, ai 600 dpi
Word doc, docx n/a
Excel xls, xlsx n/a
Powerpoint ppt n/a
Photoshop scan tif or eps fil minimum 600 dpi
ChemDraw export as a cdx file minimum 600 dpi
Corel Draw eps, cdr, ai, cdr minimum 600 dpi

Color Artwork and Mode Usage Reminders

  1. All color art should be delivered as original source files, not embedded into Word or PowerPoint.
  2. Photograph (black and white/greyscale): see resolution recommendations.
  3. Line art (black and white/greyscale): see resolution recommendations.
  4. Color art for print (CMYK mode).
  5. Online color files (RGB mode).
  6. Files that will print in four color can only use Cyan, Magenta, Yellow, and black (CMYK).
  7. Files that will print in two color: Wiley will select a spot color using the standard Pantone Matching System (PMS).
  8. The RGB color mode will be used mainly for online preparation.
  9. RGB color mode will be converted to CMYK color for use in our four-color printing process.
  10. If your files are set up using Red, Green, Blue (RGB) they will be converted to CMYK or greyscale.

Color Depth/Bit Depth

1-bit = monochrome line drawing
8-bit = greyscale halftone
24-bit = RGB image (color line drawing or halftone)
32-bit = CMYK image (color line drawing or halftone)

Vector Graphics in EPS Files

  1. Vector graphics are made up of lines and curves defined by mathematical objects called "vectors."
  2. Vectors describe an image according to its geometric characteristics. You can move, resize, or change colors without losing the quality of the graphic.
  3. Vector graphics are resolution-independent which means they can be scaled to any size and printed at any resolution without losing detail or clarity. As a result, vector graphics are the best choice for representing graphics that must retain crisp lines when scaled to various sizes.