The Wiley font policy

The Wiley font policy works to ensure that all fonts used in Wiley publications and other externally distributed materials are legally compliant.

Fonts are intellectual property and as such require a license to be obtained for anything that is not personal or non-commercial use. All Wiley publishing is defined as commercial.

For print products, only the organization or individual who generates the files needs to hold the license for each font. With author-supplied print-ready files, that means the author has this responsibility. However, for many e-products, the publisher also has to hold the appropriate licensing because they are distributing the font as part of the product. Wiley only hold this necessary licensing for a certain specific list of fonts (see below).

When a file is (1) distributed outside Wiley (even for free) and (2) has font software embedded in it, the fonts must be compliant. A PDF is a common example of a file which has font(s) embedded in it, and so those fonts must be compliant.

This policy covers all fonts used in a publication – not only in the text, but also the illustrations and cover.

In future, if any of our publications is found to contain non–compliant fonts, the publisher and/or files originator could be subject to legal action. Unfortunately, there can be no exceptions to this policy – it is a legal issue and we have no alternative but to be compliant. There’s pretty much no wiggle room here. If we use fonts that aren’t on the list, we could be subject to legal action.

How does it affect me as an author?

When you supply any material containing specific or specialist fonts to be used in its final published form, such as:

  • Artwork you are supplying in its final form, not to be redrawn by Wiley.
  • Text material using specialist fonts – typically math, computer code or linguistics content.
  • A full ‘author PDF’ or ‘author CRC’ manuscript, not to be typeset by Wiley.

In these cases, you must abide by our font policy.

But if you aren’t supplying the final version, then fonts shouldn’t be an issue. If we’re typesetting your manuscript, we’ll make sure that the final version uses compliant fonts.

In this case, you may notice minor differences in your proofs, where we have had to change to compliant fonts.

Are you supplying artwork or print ready files? Please read on:

With most graphic formats, where text is captured as an image, or is part of the image, the fonts are not embedded and so compliance is not an issue. This is true of most commonly used graphic formats including JPG, TIF and PNG.

EPS files do carry embedded fonts so they are a concern. The preferred option is to use a compliant font when the EPS file is created. However if it is not possible to ensure that only compliant fonts are used within the EPS file, then outlining the figure will fix the embedding issue. Just be aware that the text will not be searchable or editable.

Where text is captured as actual text and not as an image, e.g. in a Word or PowerPoint file with fonts embedded, then the font must be compliant.

If in doubt, please check with your publishing team.

Specialist Fonts: Math, Computer Code or Linguistics Material

The Wiley approved fonts list includes a variety of non–roman linguistics font options. For math material, the STIX font family is recommended. Please speak to your Project Editor if you require guidance.

Standard Text Fonts

We recommend you use approved open–source fonts for standard text. A good choice is Liberation, an open–source font which is available in both serif and sans serif formats; the former is a close match for Times New Roman and the latter for Arial. Just be aware that the font in your published book may not be the same as the one you submit.

Please note however that you should only use the open–source fonts list which can be found by following the link below, where the license conditions have been properly verified by the Wiley legal team. Even open–source fonts have license terms, and in some cases these might restrict some aspects of their use in Wiley publications.

Please note that the fonts supplied as standard on your PC, including those bundled with Microsoft Office, are not compliant for use in commercially published material. They are for personal, non–commercial use only. Therefore, please use fonts from the approved list (see below).

The Approved Fonts List

Wiley has created a full list of compliant fonts. It can be downloaded from our vendor site here.

The approved fonts fall into three categories:

  1. Adobe Font Folio
  2. Wiley holds licensing for the Adobe font family, as per the list. They can be used in both print and ePDF products, though there are some restrictions in their use in other electronic media.

  3. Approved open-source
  4. Open-source fonts allow free use in a variety of electronic media as well as print. They are therefore the most flexible option in many cases.

  5. Specific math fonts
  6. There are hundreds of font choices on the approved list, so you should almost always be able to find a very close match to any non-compliant fonts you might otherwise have used.

Do not convert the fonts in the text to outline as this will cause problems when we create ebook versions of your text.

If you supply final files containing any non-compliant fonts, we will do one of the following two things:

  1. Ask you to re-supply the files with non-compliant fonts removed or replaced. We can help advise you on this if required.
  2. Substitute the non-compliant fonts. If these fonts are used extensively then there may be a cost for this, which may be charged against author royalties.