Editors  >  Editorial Office Guidelines  >  Production

The Production Process

The editorial office is typically responsible for handling manuscripts from submission (or pre-submission) to acceptance. Manuscripts are then passed to the production office for copyediting and typesetting. Though handled by two separate offices, this is a unified process and so the intersection (and interaction) between editorial and production offices is important.

Working with Production Editors

At most publishers like Wiley, a production editor (PE) is responsible for each exported accepted manuscript. Their responsibilities include:

  • Organizing copyediting and typesetting for each manuscript.
  • Proofing to authors and editors (as applicable) and transferring corrections.
  • Checking revised proofs and compiling an issue.
  • Management of copyediting, typesetting and the dispatching of proofs.
  • Ensuring a consistent quality of articles published.
  • Maintaining print and online schedules.

Copyright & Permissions

Copyright licenses detail the rights for publication, distribution, and use of research. Include details on your journal's specific copyright agreement in your author guidelines or instructions to authors.

Authors must sign a license agreement before publication.

For an example of how this is handled at Wiley, please visit Licensing.

Production Checklist

Checking the manuscript and details provided at submission and revised submission stage ensures that your editorial office is not allocating a lot of time asking the author for further information once a manuscript is accepted.

At acceptance, your office should check the following:

  • Manuscript files are in an editable format.
  • Figures are at the correct resolution in TIFF for photographs and EPS for line art.
  • All necessary elements are included in the manuscript files. If any parts were removed for double-blind peer review, ensure these are included in the export.
  • Author information is included.

It is also important to check that the production editor has all the relevant information regarding the manuscript. This might include:

  • Article type and/or TOC heading.
  • Companion papers and running order.
  • Issue assignment